Wrong amount or date after approval

Fix a mistake

Situation

An approved contractor payment is wrong.

Recommendation

Cancel the payment run (with a reason) and create a new one; if already paid, void the Payment first.

Why

Cancelling reverses the Bill, journal entry and withholding certificate. If the tax period was filed, file a supplementary return.

Steps

1. If paid: void the Payment first.
2. Cancel the payment run with a reason.
3. Create a correct one.
4. File a supplement if the period was filed.

Avoid

• Edit the payment’s Bill directly.

Roles & permissions

Accountant; approver.

Related

• Hiring an individual freelancer with PIT withholding
• Voiding a Payment
• Finance
• Playbook: Procure-to-Pay process