Limits, troubleshooting & FAQ

Can I create a PO without a requisition? Yes. A requisition is the controlled path, but you can create a Purchase Order directly. Approval chains still apply based on amount and category.

What is the difference between a Debit Note and a Vendor Return? A Vendor Return physically sends goods back and reverses the inventory receipt. A Debit Note is a financial adjustment (price correction, short delivery) with no stock movement.

How does 3-way match tolerance work? Small differences within the configured tolerance pass automatically. Anything beyond it is flagged for review so you can approve, hold, or raise an adjustment.

Why can’t I edit an approved purchase order? Approved and received POs are controlled — edits route through an amendment request to preserve the audit trail rather than silently changing a committed order.