Recording and validating journal entries
Journal entries are the atomic unit of the ledger. Most are created automatically by source documents, but you record manual entries for opening balances, accruals, reclassifications, and corrections.
Open the journal
Go to Accounting → Journal (/accounting/journal) and click New Entry.
Enter balanced lines
Add debit and credit lines. Each line takes a GL account, an amount, and optionally a cost center and dimension values. The entry cannot be posted until total debits equal total credits.
Attach source context
Set the entry date, reference, and description. If the entry relates to another document, link it so it appears in the Document Chain.
Post or save as draft
Post immediately, or leave it as a draft for review. Posted entries in an open period can still be edited; entries in a locked period require a reversing entry.
Never edit a posted entry in a closed period. Create a reversing entry in the current open period and re-post the correction — this preserves the audit trail.