Retail and F&B: counter, menu and kitchen
Who this is for
Store managers, cashiers and restaurant or café operators. Both POS and F&B are beta.
The problem
Small stores run retail software apart from stock and accounts, and small restaurants keep menus, recipes and loyalty points in notebooks or several apps.
A day with XBuddy
Open a session at the counter (beta)
The cashier opens a session, sells by barcode, applies promotions and takes cash or QR payment. — POS (beta)
Reconcile at close (beta)
Cash is reconciled at the end of the session; stock and ledger update automatically. — POS (beta)
Build the menu and recipes (beta)
F&B holds the menu by category and recipes with ingredient quantities. — F&B — Menu & recipes (beta)
Run the kitchen and loyalty (beta)
Kitchen stations show orders and statuses, and the loyalty programme tracks points and member tiers. — F&B (beta)
Check stock
Inventory is the stock ledger the counter sells from. — Inventory
Close the books
Accounting receives the sales entries and retail VAT. — Accounting
Apps involved
| App | Role in this scenario | Link |
|---|---|---|
| POS (beta) | Counter sales, sessions, promotions (beta) | POS (beta) |
| F&B (beta) | Menu, recipes, kitchen display, loyalty (beta) | F&B (beta) |
| Inventory | Stock | Inventory |
| Accounting | Ledger and VAT | Accounting |
AI assistants that help
pos_manager: Four insights: store comparison, daily reconciliation, loss detection and peak-hour staffing; no action skills yet.fnb_ops: Two insights: kitchen throughput and waste reduction; no action skills yet.
Related business flows
Honest limits
- POS is beta. It has no offline mode, MoMo is not supported, and QR works only when VNPay or ZaloPay is configured.
- POS e-invoices depend on the tenant’s e-invoice integration; without a provider the app reports it as not configured.
- F&B is beta with low-to-medium completeness. Kitchen and online order screens show preloaded data and status changes only; there is no path to create these orders, the Reports page has no data, and delivery channels are declared but not synced.
- Recipes are quantity documents and do not yet deduct ingredient stock; F&B is not connected to POS, Inventory or Accounting.