HR and payroll: hire to payslip
Who this is for
HR managers, payroll officers and line managers.
The problem
Employee files sit in Excel, leave requests arrive by message and HR decisions are loose Word files, so leave balances and payroll data drift apart.
A day with XBuddy
Hire and onboard
Recruitment pipeline, probation, onboarding and HR decisions on one employee file. — HR
Collect attendance and overtime
Attendance and overtime are approved in a single inbox before they reach payroll. — Time Tracking
Handle leave
Leave rules, balances and approvals by the line manager. — HR
Run payroll
Calculate the Payroll Run from approved data, check readiness, approve and pay. — Payroll
Post, insure and report tax
Post to the ledger and prepare social insurance and PIT remittances. — Payroll
Publish payslips
Employees read payslips in self-service; the payslip explains the PIT bracket and insurance basis. — Employee Service (Self-Service)
Apps involved
| App | Role in this scenario | Link |
|---|---|---|
| HR | Employee lifecycle | HR |
| Time Tracking | Attendance, overtime | Time Tracking |
| Payroll | Payroll, insurance, PIT | Payroll |
| Employee Service (Self-Service) | Employee view | Employee Service (Self-Service) |
| Approvals | Approvals | Approvals |
| Accounting | Ledger posting | Accounting |
AI assistants that help
hr_ops: Probation reminders, attendance anomalies, overtime risk, onboarding and leave balance reminders.recruiter_copilot: Screens applicants, analyses CVs and suggests interview questions.payroll_assistant: Readiness checks, line anomalies, overtime compliance, PIT checks and social-insurance reconciliation.
Related business flows
Honest limits
- Payroll has two parallel API stacks, and some functions (salary data import, employee tax profiles, salary grades) are API-only.
- The headcount planning page calls an API that does not exist and is not in the menu.
- Time clocks must speak the ADMS push protocol; supported brands are not verified.
- Personal data handling under Decree 13 is described in the HR and Payroll app pages; check them against your own compliance needs.